The Constitution

Article 1 - Name of Association

The Association shall be called Foundation Old Scholars Association.

Article 2 - Objects

The objects of the Association shall be:

Article 3 - Membership

The Association shall consist of three kinds:

• Full
• Associate
• Honorary

a) Full

All past pupils of the Foundation School shall become full members after having paid the prescribed subscription.

b) Associate

Is open to past and present members of staff upon application to the Executive Committee who shall reserve the right to object if so desired without giving reason. Such membership to be granted upon payment of the prescribed subscription.

c) Honorary

The Executive Committee may elect any person as an Honorary member for such period and subject to such conditions as it thinks fit.

Article 4 - Subscription

The annual subscription of the Association shall be determined from time to time by a resolution of the Executive committee and approved by the Annual General Meeting.

Annual subscription shall be payable prior to every annual general election. Members whose subscriptions are not paid shall be deemed unfinancial.

A new member's subscription paid during the last three months of the financial year shall entitle him/her to all privileges of membership without further payment until the end of the following year.

The Executive Committee may for special reasons wholly or partly remit or waive payment of any subscription in any case and subject to any conditions it may think fit.

A member whose subscription is in arrears three months after it has become due shall not be entitled to any of the rights and privileges of membership.

Article 5 - Finance and Accounts

All money payable to the Association shall be received by the Treasurer or such other Officer or such Bank as shall be appointed to receive the same. All funds belonging to the Association shall (unless invested) be deposited in a Bank Account in the name of the Association and no sum shall be drawn from the account except by order signed by two of the following:

The Treasurer; 

The President;

and the Secretary.

Any money not required for immediate use may be, invested by the Executive Committee as herein authorized. The Executive Committee shall cause accounts to be kept of the receipts, expenditure assets credits and liabilities of the Association and shall present to the members at each Annual General Meeting audited financial statements and reports pf the previous financial year.

Article 6 - Place of Meeting

The Association shall hold its meetings at the Christ Church Foundation School or at such other place as the Executive Committee shall appoint.

Article 7 - The Financial Year

The Financial year of the Association shall end on the 31st of December.

Article 8 - Meetings

There shall not be less than four General Meetings a year.

The Annual General Meeting shall be held not later than the 31st March of each year:

Its chief business

1. The election of officers and other members of the Executive Committee
2. To receive and if approved to adopt the annual report and audited statement of the accounts to the end of the last preceding financial year.
3. To elect auditors and trustees.

Ten clear days written notice of the Annual General Meeting must be given.

An extra-ordinary General Meeting of the Association may be called at any time by the Executive Committee and shall be so called within forty-eight days of the receipt by the Secretary of a requisition in writing signed by not less than fifteen full members stating the purpose for which such meeting is desired and setting up any resolution which is desired to propose thereat.

No other business shall be transacted at such meeting other than specified in the notice.

Votes at a General Meeting may be cast as follows:

1. Each full member whose subscription is fully paid up to the date of the meeting shall one vote and no more, except the chairperson who shall have a second or casting vote in the case of the equality of votes.
2. Voting for the election of Officers shall be done by secret ballot.

A Quorum at any General Meeting shall be fifteen full members.

A Quorum at any Annual General Meeting shall be fifteen financial members.

Article 9 - The Executive Committee

The business and affairs of the Association shall be managed by an Executive Committee of full members of the Association consisting of:

President

First Vice President

Second Vice President

Administrative Secretary

Recording Secretary

Treasurer

Public Relations Officer

and two floor members to be elected.

Any vacancy occurring in any elective office may be filled temporarily by the Executive Committee from amongst the full members of the Association until the next General Meeting when the vacancy shall be filled.

Five members of the Executive Committee shall form a quorum.

The Executive Committee shall meet from time to time as may be necessary but not less than four times a year.

The Officers of the Association and other members of the Executive committee shall retire each year and shall be eligible for reelection.

The Executive Committee may from time to time co-op members for special projects as it fees fit.

The Executive Committee shall have the sole control and management of the income and property of the Association and exclusive right of appointing and prescribing the respective duties, salaries and remuneration of moving and removing such paid officers and servants as they deem necessary or useful for the purposes of the Association.

At least seven days notice of a meeting of the Executive Committee shall so far as practicable be given to each member of the Executive Committee.

Conduct

If the Executive Committee shall in its discretion consider that any member of the Executive Committee has conducted himself/herself in a manner gravely detrimental to the interest or reputation of the Association it may by a resolution of which three-quarters of the members of the Executive Committee actually present at the meeting shall vote recommending his or her removal from the membership of the committee to the general body provided that any such member of the Executive Committee shall first have received at least fourteen days notice of the meeting with a concise statement of the grounds upon which his/her removal is sought and shall be entitled at a meeting of the Executive Committee to make a statement in explanation and defense of his/her conduct.

Article 10 - Sub Committee

The Executive Committee may name Sub-committees and their Chairpersons to consider and report on any matter and members of such sub-committees need not to be members of the Executive Committee. At least one member of each sub-committee shall be a member of the Executive Committee. Such committees shall have power to co-op not more than three persons. The Executive Committee may alter the membership of any sub-committee at any time and no sub-committee shall have power to act on behalf of the Association unless expressly authorized to do so by a minute (in writing) of the Executive Committee. No sub-committee may spend and money on behalf of the Association unless expressly authorized to do so by a minute (in writing) of the Executive Committee.

Article 11 - Amendment to the Constitution

No rule of the Association shall be altered save by a two-thirds majority of full members present at an Annual General Meeting or at a meeting specially convened for this purpose. Fourteen clear days notice must be given to each number of any proposed amendment.

Article 12 

A motion to dissolve the Association may only be made at an Extra-Ordinary General Meeting, and to effect a dissolution at least three-quarters of the members actually present and voting at the meeting shall vote in favour of the dissolution. If a motion to dissolve the Association is carried; the Association's surplus funds, property and assets (if any) shall be given to the Board of Management of the Christ Church Foundation School for the use and benefit of the pupils thereof.

Passed on the    day of      1988.